Lewis Mose posted an update 8 months, 2 weeks ago
A recent survey conducted by the leading provider of event safes asked UK based event managers the fact that was their preferred tool for managing and planning their events. The commonest tool certainly was event management software with 67% of the votes. Coming second and third were spreadsheets and ‘other’ respectively.
Spreadsheets certainly are a proven method of managing events – they could track budgets, monitor resources and could be an ideal way of producing and managing lists. The main benefit of spreadsheets as an event management tool may be the low cost associated with them. Many event managers gain access to spreadsheets and they are a widely accepted document format.
However, you can find a large sum of drawbacks if event managers decide on spreadsheets as their main event management tool. Common issues include:
Poor efficiency: Using spreadsheets isn’t a very effective technique of managing all the aspects of a meeting. It is likely that event managers will probably be using numerous spreadsheets, with many tabs, holding plenty of data. Managing this all data within spreadsheets can be confusing with an outsider, and time-consuming for all users.
Lost data: Spreadsheets are only as safe since the server/system they take a seat on. If they’re maintained on a pc harddrive, there’s a risk that every the information will be lost however transpires with that laptop or computer. Spreadsheets are also prone to freezing/stalling and unless the wedding manager is familiar with conserving consistently, you will find there’s high-risk that data and work will probably be lost.
Trouble keeping data current: Many events have multiple event managers, all using the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing the other event mangers that this spreadsheet is different. If event managers take a copy with the master spreadsheet and work on that, the actual soon becomes out of date. There’s also issues when many event manger should get the spreadsheet at the same time. Merely one editable copy may be opened, resulting in the others to get ‘read only’ – detaching the power to make updates.
Challenging to create reports to determine success: A vital section of event management is the power to analyse event success. It is essential to offer the capability to know what produces a particular event successful and just what must be measured in order to analyse event performance. Using spreadsheets makes vid difficult task. Although creating graphs and charts may be easy on spreadsheets, the amalgamation and sorting of the data is definitely an extremely complicated and frustrating task. It is often necessity that whenever using spreadsheets, the activity of measuring event performance is forgotten or dismissed.
Insufficient management information: Similarly to the actual in creating reports to analyse performance, additionally there is a insufficient management information overall. For companies organising many events annually you need to manage to possess a clear picture of the events all together; understanding delegate numbers, budgets as well as other KPI’s across all events may help shape event strategy down the road.
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